Being an effective communicator is an incredibly valuable skill to have as a choir director (and it includes much more than speaking clearly). We’ve put together a list of ways to make sure your choir is fully-informed and has the most fulfilling experience possible. Comment below and let us know what communication tips you would add to this list!
Start your choir practice with prayer. This is important for several reasons. One is that it will allow your choir to be on the same page – focused on Christ and ready to sing praise to Him. If everybody is on the same page, it will be easier to communicate with them as a group
Think about what you’re going to say before you say it. When communicating with a large group of people, you want to make sure you’re saying the correct thing. Otherwise, there can be a sense of confusion about the information that was communicated.
Communicate choir cancellations or reschedules clearly and among many platforms. If choir practice needs to be cancelled for any reason, it’s important to effectively communicate this to your members. Be sure and use multiple forms of communication (email, Facebook, calling, etc.) so that your members are well-informed about the practice or performance cancellation.
Save time at the end of practice for announcements. Even if you’ve already sent out emails, posted on Facebook, and updated the church newsletter, it’s important that you also verbalize pertinent information to your choir members. Different people internalize information different ways.
Let your choir know well in advance about special events. If there is an event outside of the regular Sunday morning service or Wednesday night rehearsal, be sure and give your choir plenty of notice. This will allow the members to make arrangements for things like childcare.
Create a weekly email newsletter. This not only helps keep members fully informed about the latest choir happenings, but it also creates a stronger sense of unity. Have a little fun with your newsletter by adding things like birthdays, weekly choir tips, and highlights from the last performance or rehearsal.
Share the responsibility. Does somebody in your choir have a talent for being organized and communicative? Great. Have that person write and send out the weekly newsletter. Is there somebody who is loves talking in front of people? Excellent. Have him or her make announcements at the end of practice. The choir is made up of people with so many different passions and talents — it’s important to recognize the individual talents in your choir in order to strengthen the group as a whole.
Use online worship tools. Programs like Planning Center, Worship Planning, and Quick Worship and can help take a lot of the logistical stress out of planning worship from week to week. If you have the budget to spend on one of these programs, it can be a major help to everyone. Most programs have a free trial period so you can test out different options before you sign up for a subscription.
Don’t be afraid to try out online sharing programs. There are so many other great programs out there to help you communicate with your choir. GoogleDocs, box.net, Dropbox, Trello, and Spotify are just a few. These platforms are great for many reasons — scheduling, song and file sharing, managing special events, and more. The best way to figure out if it could be any help to you and your choir is to check them out yourself.